Terms & Conditions

General Use Terms & Conditions

When you access and use this website you agree to be legally bound by all our terms and conditions as well as our privacy policy.

Any dispute between you and the Society in relation to this website or any content (including without limitation the related Terms & Conditions and our Privacy Policy) shall be governed by Scottish Law and you submit to the exclusive jurisdiction of the Scottish courts.


The Botanical Society of Scotland (the “Society”) is a Scottish registered charity (SC016283).

The information contained in this website has been prepared solely for the purpose of providing information about the Society and the services we offer. We have endeavoured to ensure that the information contained in this website is accurate, but reserve the right to make amendments, alterations and corrections to the information and services at any time without notice.

This website and the information contained in it is provided on an 'as is' basis without any warranty or implied term of any kind, either express or implied, including but not limited to any implied warranties or implied terms of satisfactory quality, fitness for a particular purpose or non-infringement. All such implied terms and warranties are hereby excluded.

Your use of information held on this website and any downloadable item is at your own risk.

The use of this site indicates your acceptance of these Terms and Conditions; we suggest that you read them carefully and print a copy for future reference.


By accessing this website you agree that the Society will not be held liable for any direct, indirect or consequential loss arising from the use of the information and material contained in this website or from your access of other material on the internet via web links from this website. The Society cannot accept responsibility to the maximum extent permitted by law, for any viruses or similar destructive programmes, disruption, damage and/or loss to your data or computer system that may occur while using this website or any item downloaded from this website. It is your sole responsibility to scan what you chose to download from this website to ensure that it is free from viruses, worms, Trojan horses and other similar destructive code.

Intellectual Property Rights and Copyright

The intellectual property rights and any copyright in the material contained in this website and any trade marks and brands included in that material belong to the Society or its licensors (unless otherwise stated). You may not copy any part of the material from this web site without the relevant prior written consent, other than temporarily in the course of using this website or to keep a record of a transaction entered into using this website. Should you wish to request written permission to use any copyrighted material from this site, belonging the Society, you can contact us here. If you do so, please including your name, address and a description of your intended use and the material or content that you would like to use. However, some documents and photos have been published on this site with the permission of the relevant copyright owners (who are not the Society). All rights are reserved on these documents and permission to copy them must be requested from the copyright owners.

Hyperlinks and Third Party Websites

The Society may use links to other websites (including to give effect to services which the Society may from time to time provide) and we will always seek to make these links clear by opening them in a new window, so that you know when you have left this website. Please be aware that other websites are owned and run by third-parties and the Society cannot accept responsibility for any information you choose to divulge to a linked website and we cannot accept responsibility for any damage or loss you may suffer from accessing such websites or any material on them.

If you agree to purchase services offered on or through such third party websites, any agreement will be entirely between you and the third party; the Society will not be involved in, or have any responsibility under, those agreements.

Transactions Undertaken via this Website – Terms & Conditions

In entering into any transaction using this website you do so on the basis of the terms and conditions of each transaction type which are made up of the Related Terms (for example Membership Applications - Related Terms) and Regular Terms. Please note that more than one set of Related Terms may apply to a single transaction (e.g. where you register for a Society event) and where this is the case you will be entering into a distinct contract for each transaction type.

The completion of any application for membership, registration for any event, subscription to any journals, application for any education services including bursaries and grants or any services provided via the website (individually or collectively hereinafter “Services”) indicates your acceptance of these Terms and Conditions. We will treat each transaction as an offer by you to purchase such Services, subject to these Terms and Conditions. These terms and conditions do not affect your statutory rights.

Regular Terms

The word “Terms” hereafter refers to the Related Terms together with these Regular Terms.

Amendments to the Terms

The Society reserves the right to make changes to its policies and/or these Terms at any time. You will be subject to the policies and Terms in force at the time that you use the website and/or you enter into any transaction with the Society, unless any change to those policies or these Terms is required to be made by law (in which case the changes will apply retrospectively). If any of these Terms are for any reason unenforceable, that provision will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision and the remainder of the agreement shall continue in effect, without affecting the validity and enforceability of any remaining term.

Events beyond the Society’s reasonable control

Without affecting your statutory rights, the Society will not be held responsible for any delay or failure to comply with its obligations under these Terms if the delay or failure arises from any cause which is beyond its reasonable control.


The Society reserves the right to refuse to provide any of the Services and/or refuse admission to any event or scientific meeting, at its absolute discretion.

Warranty by you

You warrant that you possess the legal authority to enter into any transaction through this website (including instructing us to collect any payments from a payment card or billing account) and to use this website in accordance with the Terms. You agree to be financially responsible for all transactions you undertake through your use of this website as well as for use of your account or log in by others.

If you register or subscribe for any of the Services provided via this website, you agree to provide accurate, current and complete information about yourself. The Society will use this information for the purpose of processing and managing your registration and in order to provide the relevant services to you. Please also refer to our Privacy Policy.

If we provide you with any user name and/or password, you agree that they are personal to you and you may not share them with and/or transfer them to any third party. You are solely responsible for the security of any user name and/or password and you shall immediately notify us if you are aware of any breach.

Limitation of liability

Other than liability for death or personal injury resulting from the Society’s negligence, the Society, and/or agents shall not be liable for any loss or damage, direct or indirect, howsoever arising out of or in connection with the Society’s relationship with you to the extent permitted by law.

In the event that the above exclusion of liability is not effective, the Society’s maximum aggregate liability (save in respect of death or personal injury resulting from the Society’s negligence) shall be the amount paid by the claimant to the Society in respect of the transaction out of which the claim against the Society arose.

Currency of transactions

All prices quoted are in pounds sterling, unless otherwise stated.


When you place an order for any Service through this website, this will be an offer by you to purchase the Service displayed in your shopping basket. Payment will be taken from your payment card when your order is completed successfully on-line. Acceptance of your order and the completion of our contract for the sale of the Service will take place on the confirmation (electronic or written) to you of completion of the transaction.

The Society uses a secure, encrypted third-party payment terminal for transactions via this website and no credit or debit card details are stored, received by, made known to or held by the Society.

Entire agreement

These Terms constitute the only agreement between you and the Society in respect of the relevant transaction and a printed or electronic version of the Terms shall be admissible in legal or other proceedings relating to these Terms.

Related Terms – Membership Applications

Applications for membership are received by the Society in good faith. As such each application and any related membership subscription will be acknowledged by the Society on completion of the on-line form. In the event that for any reason an application is unsuccessful, any membership and/or journal subscriptions will be repaid by the Society immediately and in full.

Membership fees are based on a standard 12-month contract and membership starts on the date of purchase unless agreed otherwise by the Society. Membership subscriptions are renewable annually on 1st October and the Society reserves the right, without notice, to expunge those memberships where renewal subscriptions remain unpaid for a period of three months.

In the event that a payment is rejected by any bank or credit card company then the membership will be suspended until valid payment of the membership fee is received by the Society. If valid payment is not received then membership will be terminated. Any such termination may be back dated to the date when the rejected payment fell due.

All Memberships are non-refundable and non-transferable.

Related Terms - Event Registrations

Registrations will be subject to an approval process and, on completion of on-line registration, a confirmation will be automatically sent by email which should be printed and carefully retained as you will need this to gain admittance to the meeting. If for any reason a registration is declined, any on-line payment made will be refunded immediately and in full. This process is necessary for health, safety and security reasons and we are most grateful to all Non-member registrants for their understanding.

All Event Registrations

  • Late registrations
    Where specified in the information about a meeting or other event, a late registration fee will be applied for late registrations.
  • Cancellation policy
    Please note that other than in the most exceptional circumstances and at the discretion of the Society, refunds will not be given. In the event of cancellation of any scientific meeting or other event no refunds will be given.

On arrival at any event, the following may be required in order to validate a registration made via this website:

  • Appropriate proof of entitlement to any discounted registration fee claimed (such as a current Matriculation card) for each person to be admitted under the registration
  • A legible print-out of your registration confirmation, failure to bring a print out with you may delay the admission process

The Society reserves the right to charge the Full Registration Fee to any person not able to validate their registration in the above manner.

Resale of Event Registration

No event registration made through this website may be resold or transferred without the prior written consent of the Society. If any person attempts to enter an event with a registration that has been resold or transferred without the Society’s written consent, the Society may refuse entry and no compensation will be payable to that person by the Society.

Photography at Society Events

By attending Society events and meetings delegates consent to the taking of photographs and accept that these images may appear on the Society website and other Society publicity materials.

December 2010

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